Trail Use Event Application

Trail Use Event Applications should be complete and submitted to Basin Recreation no less than 45 days prior to the requested trail use for staff review. Applications not submitted within that timeframe may not be granted approval.

A $100 non-refundable processing fee and $500 refundable damage deposit is required.

Trail Use Event Application

Trail Use Event Application should be complete and submitted to Basin Recreation no less than 45 days prior to the requested field use for staff review. Applications not submitted within that timeframe may not be granted approval. A $100 non-refundable processing fee and $200 per field refundable damage deposit is required.

Applicant Organization Information

Organization Name(Required)

Name

Tax ID (Non-Profit)

Website

Phone(Required)

Street Address(Required)

Street Address Address Line 2 City State ZIP Code

Mailing Address(Required)

Street Address Address Line 2 City State ZIP Code

Primary Contact Name(Required)

First Last

Email(Required)

Phone(Required)

Activity type (camp, clinic, race, party, etc.):(Required)

Trail Use Dates and Times

Is your event multi-day?(Required)

Yes

What dates will your event take place?

Event Date

Start Time

End Time

Set-Up Date

Set-Up Start Time

Set-Up End Time

Teardown Date

Teardown Start Time

Teardown End Time

Number of Participants

Number of Spectators*

*Spectators not permitted on backcountry trails

Maximum Participant Cap

Trail site(s) requested:

Trailside Bike Park / Complex

Trails (please list in below description)

Provide a brief description of where the event takes place and which trail(s) / trail area(s) / trailhead(s) will be impacted.

*A map of requested trails must be provided.

Map of requested trails(Required)

Max. file size: 40 MB.

Insurance

The District requires all applicants to carry a policy of general liability insurance in an amount no less than one million dollars ($1,000,000) per occurrence and three million dollars ($3,000,000) general aggregate. “Snyderville Basin Special Recreation District” at “5715 Trailside Dr, Park City, UT 84098” must be named as an additional insured on the certificate of liability insurance endorsement. Such endorsement shall provide that such insurance coverage is primary and not contributory to any insurance policy maintained by the District. A copy of the policy must be provided to the District thirty (30) days prior to the trail use.

Cancellations

For trail use cancellations within sixty (60) days and not less than thirty (30) days prior to the trail use, fifty percent (50%) of the trail use fees shall be refunded to the applicant. For cancellations within thirty (30) days and not less than fourteen (14) days prior to the trail use, twenty-five percent (25%) of the trail use fees shall be refunded to the applicant. Cancellations made within fourteen (14) days of the event shall not be entitled to a refund. Trail use cancelled by the District shall result in a full refund of all fees.

Right to Deny

Applications that fail to meet any of the requirements, or are incomplete, will not be processed. The District reserves the right to turn down any application based on past performance, including, but not limited to, failure to follow the rules and regulations pertaining to the policies set forth at the District’s discretion. Failure to follow any District policy may result in (1) revocation of the event, and (2) the applicant being held financially responsible for damages, including, but not limited to, signs, restrooms, benches, and parking facilities.

Fees

A processing fee, a damage deposit, and fifty percent (50%) of trail use fees are due at least sixty (60) days prior to the start of the event. The remaining balance of fees is due fourteen (14) days before the event. The deposit amount will be determined at the sole discretion of the District at the time of approval, with consideration given to the scope and scale of the event and its potential impacts. Upon request, a trail may be groomed prior to the event at an hourly rate.

Hours of Use

Public trails will not close for events. Trails are open for use during daylight hours. Special approval from the District must be obtained for use of facilities before or after daylight hours.

Supervision

All person(s) or group(s) holding an event shall provide supervision at all times. Supervisors(s) must identify themselves as such to District personnel. The applicant shall require that all persons it is responsible for (participants, volunteers, spectators, and others) use the trail(s) and facilities in a safe and responsible manner.

Conduct

No person shall engage in fighting, riotous, threatening, or indecent conduct or use any abusive, threatening, profane, or indecent language while on District property. Anyone violating this regulation will be asked to leave the property immediately.

Trail Modifications

Any modification to the trail(s) must first be approved by the District, including, but not limited to, placement of signs, environmentally-friendly race markings, flagging, aid stations, or setting up of any temporary or permanent structures. Inspection will be completed by the applicant before the event and requests for modifications must be submitted to District staff at least one week prior to the event. Permanent course markings are prohibited.

Temporary Signs

Production and placement of cautionary signage may be required of the event promoter. All signage must be removed from the trails, city and county roads, public or private property within twenty-four (24) hours of the end of the event. Failure to timely remove signage may result in a portion of the damage deposit being withheld. The District and/or the event promoter will post notification of the event one (1) week prior to the event at impacted intersections and access points

Waste

Dumpsters and portable toilets may be required based on the size and duration of the event. The duration of the event will also determine if there will be a restroom cleaning fee. The number of toilets required is based upon the maximum number at then event during its peak time. The total number of toilets required will be determined on a case-by-case basis.

Damage

The user shall require that all persons it is responsible for (participants, spectators, volunteers, and others) use the trail(s) and facilities in a safe, prudent, and responsible manner and only for its usual and intended purpose. The applicant shall be liable for any damage (other than ordinary wear and tear) resulting to the trails, including signs, restrooms, trailheads, parking areas, and other District property by either the applicant or the persons it is responsible for. The District reserves the right to determine whether or not the deposit will be returned based on a post-event inspection of the trails by District staff and compliance with the terms and conditions set forth herein. If needed, trail repair and clean-up of facilities will be completed by District staff and charged against the damage deposit at an hourly rate to cover the cost of labor, materials, and equipment. If damages exceed the deposit amount, the applicant will be held liable for any remaining costs associated with repair or cleanup.

Sponsorship

The applicant shall not represent or imply that the District in any way sponsors or endorses the activity for which the trail(s) is to be used without the express written consent of the District Director.

Concessions

All concessions and fundraising activities conducted on, or adjacent to, trails identified in this agreement may be subject to licensing and permitting through Summit County.

Alcohol

No person shall possess or use any alcoholic beverages on District property except as allowed with prior written approval of the District Director.

Drugs

No person shall possess or use any illegal drugs on District property.

Pets

Pets must be leashed and under control of the owner at all times. The District is not responsible for the actions of any dog or owner and reserves the right to ask an owner to remove his/her pet, and self, if any of the above rules are violated,

Noise

The permit does not grant permission to amplify sound or music. No amplified music may be played without written District approval.

Parking

Parking is not exclusive to permit holders. No parking is allowed on grass. Cars parked in posted fire lanes or bus turnouts will be ticketed and/or towed. A parking and access plan may be required as part of the application. One (1) parking attendant to notify participants and spectators of where to park is required for every fifty (50) people expected at the event. If no parking attendant is supplied, the District will supply one (1) parking attendant for every fifty (50) people in attendance at an hourly rate. This total will be deducted from the damage deposit.

Fires

Fires on District property are prohibited.

Lightning

Trail users should exercise discretion in the presence of lightning and seek shelter in automobiles or nearby buildings. Do not seek shelter from lightning under metal pavilions.

Lost and Found

The District is not responsible for personal property that is lost or stolen. A “lost and found” is maintained at the District Office: 5715 Trailside Drive, Park City. Items will be kept a maximum of thirty (30) days.

Safety and Emergency Plan

A safety and emergency medical plan may be required as part of this application. All necessary permits must be obtained from the appropriate emergency service providers. At the recommendation of the Park City Fire District, the District may mandate that EMS personnel and an ambulance be on site at the time of the event. This will be determined by the nature and size of the activity.

Additional Permitting

This is not a Summit County permit. The applicant is responsible for acquiring all necessary permits from various government entities, landowners, and/or others, which may include the following: Summit County Planning and Building Department, Summit County Health Department, Summit County Engineer, Park City Municipal, Park City Police, Utah State Highway Patrol, Park City Fire District, and the Summit County Sheriff. Approval by these entities will be required where applicable as part of this process. Applicant must obtain a Mass Gathering Permit from the Summit County Health Department if more than three hundred (300) people are expected for an event.

User Agreement

Fees

Activities are defined as an event if there are more than ten (10) participants in a twenty-four (24) hour period. If the activity has fewer than ten (10) participants in a twenty-four (24) hour period, groups do not need to complete an application.

Resident / Non-Profit	Resident / Profit & Non-Resident / Non-Profit	Non-Resident / Profit
$2.00 / participant	$3.50 / participant	$6.00 / participant