Fieldhouse Event Application

The District requires all applicants to carry a policy of general liability insurance in an amount no less than one million dollars ($1,000,000) per occurrence and three million dollars ($3,000,000) general aggregate. “Snyderville Basin Special Recreation District” at “5715 Trailside Dr, Park City, UT 84098” must be named as an additional insured on the certificate of liability insurance endorsement. Such endorsement shall provide that such insurance coverage is primary and not contributory to any insurance policy maintained by the District. A copy of the policy must be provided to the District forty-five (45) days prior to the event.

If the applicant cancels a reservation fourteen (14) or more days prior to the date reserved, a full credit/refund will be issued. If a facility reservation is cancelled less than fourteen (14) days prior to the date reserved, only the deposit will be returned. Credits or refunds of the remaining fees will NOT be issued. If, due to unforeseen circumstances, a cancellation is initiated by the District, the reservation holder will be given a one hundred percent (100%) refund for that specific date or the District will provide a credit toward a mutually agreed upon future reservation.

Applications that fail to meet any of the requirements, or are incomplete, will not be processed. The District reserves the right to turn down any application based on past performance, including, but not limited to, failure to follow the rules and regulations pertaining to the policies set forth at the District’s discretion. Failure to follow any District policy may result in (1) revocation of the event, and (2)the applicant being held financially responsible for park and/or field damages, including, but not limited to, signs, restrooms, benches, and parking facilities.

The application fee, damage deposit, and 50% of overall fees will be required at the time of reservation confirmation. Final payment for the event is due forty-eight (48) hours prior to the event. Special final payment arrangements may be made with the written approval of the District Director.

Hours of use will be defined by the current Fieldhouse hours at the time of the event. There will be an additional charge added to reservation if your event will be taking place outside of normal operating hours. Reservations will be configured in one (1)-hour blocks. All events are encouraged to arrive on time and leave the facility immediately at their scheduled end time.

All person(s) or group(s) holding a reservation shall provide Fieldhouse supervision at all times. Supervisors(s) must identify themselves as such to District personnel. The applicant shall require that all persons it is responsible for (participants, volunteers, spectators, and others) use The Fieldhouse amenities in a safe and responsible manner.

No person shall engage in fighting, riotous, threatening, or indecent conduct or use any abusive, threatening, profane, or indecent language while on District property. Verbal or physical abuse of District staff or coaches, players, officials, volunteers, or spectators will not be tolerated. Anyone violating this regulation will be asked to leave the grounds immediately. No person shall possess or use any illegal drugs on District property. No person shall possess or use any alcoholic beverages on District property except as allowed with prior written approval of the District Director.

Any modification to The Fieldhouse must first be approved by the District, including, but not limited to, placement of goals, decorations, or setting up any temporary or permanent structures.

Production and placement of cautionary signage may be required of the event promoter. All signage must be removed from park and field facilities, city and county roads, public or private property within twenty-four (24) hours of the end of the event. Failure to timely remove signage may result in a portion of the damage deposit being withheld. The District and/or the event promoter will post notification of the event one (1) week prior to the event for affected Fieldhouse amenities.

The user shall leave The Fieldhouse and amenities in a clean and orderly condition. All equipment shall be returned to its designated location. All trash shall be collected, packed out, and disposed of properly immediately following the event. Recycling is strongly encouraged.

Dumpsters and portable toilets may be required based on the size and duration of the event. The duration of the event will also determine if there will be a restroom cleaning fee. The number of toilets required is based upon the maximum number at the event during its peak time. The total number of toilets required will be determined on a case-by-case basis. The following items are NOT permitted at any event on the District property: plastic (any type of plastic that has NO number for recycling), all Styrofoam, and wax or plastic-coated paper.

The user shall require that all persons it is responsible for (coaches, players, spectators, volunteers, and others) use The Fieldhouse in a safe, prudent, and responsible manner and only for its usual and intended purpose. The applicant shall be liable for any damage (other than ordinary wear and tear) resulting to any area of The Fieldhouse. The District reserves the right to determine whether or not the deposit will be returned based on a post-event inspection of the facilities by District staff and compliance with the terms and conditions set forth herein. If needed, Fieldhouse repair and clean-up of facilities will be completed by District staff and charged against the damage deposit at an hourly rate to cover the cost of labor, materials, and equipment. If damages exceed the deposit amount, the applicant will be held liable for any remaining costs associated with repair or cleanup.

The applicant shall not represent or imply that the District in any way sponsors, supports, or endorses the activity for which the field(s) is to be used without the express written consent of the District Director.

All concessions and fundraising activities conducted on, or adjacent to, The Fieldhouse may be subject to licensing and permitting through Summit County.

Only service animals are allowed in The Fieldhouse facility.

The permit does not grant permission to amplify sound or music. No amplified music may be played without written District approval. Events shall not violate the Summit County Noise Ordinance.

Parking is not exclusive to special event permit holders.

The District is not responsible for personal property that is lost or stolen. A “lost and found” is maintained at the Fieldhouse front desk. Items will be kept a maximum of thirty (30) days.

A safety and emergency medical plan may be required as part of this application. All necessary permits must be obtained from the appropriate emergency service providers. At the recommendation of the Park City Fire District, the District may mandate that EMS personnel and an ambulance be on site at the time of the event. This will be determined by the nature and size of the activity.

This is not a Summit County permit. The applicant is responsible for acquiring all necessary permits from various government entities, landowners, and/or others, which may include the following: Summit County Planning and Building Department, Summit County Health Department, Summit County Engineer, Park City Municipal, Park City Police, Utah State Highway Patrol, Park City Fire District, and the Summit County Sheriff. Approval by these entities will be required where applicable as part of this process. Applicant must obtain a Mass Gathering Permit from the Summit County Health Department if more than three hundred (300) people are expected for an event.