Field Use Event Application

The District requires all applicants to carry a policy of general liability insurance in an amount no less than one million dollars ($1,000,000) per occurrence and three million dollars ($3,000,000) general aggregate. “Snyderville Basin Special Recreation District” at “5715 Trailside Dr, Park City, UT 84098” must be named as an additional insured on the certificate of liability insurance endorsement. Such endorsement shall provide that such insurance coverage is primary and not contributory to any insurance policy maintained by the District. A copy of the policy must be provided to the District forty-five (45) days prior to the event.

For field use cancellations within sixty (60) days and not less than thirty (30) days prior to the field use, fifty percent (50%) of the field use fees shall be refunded to the applicant. For cancellations within thirty (30) days and not less than fourteen (14) days prior to the field use, twenty-five percent (25%) of the field use fees shall be refunded to the applicant. Cancellations made within fourteen (14) days of the event shall not be entitled to a refund. Field use cancelled by the District shall result in a full refund of all fees. 

Applications that fail to meet any of the requirements, or are incomplete, will not be processed. The District reserves the right to turn down any application based on past performance, including, but not limited to, failure to follow the rules and regulations pertaining to the policies set forth at the District’s discretion. Failure to follow any District policy may result in (1) revocation of the event, and (2) the applicant being held financially responsible for park and/or field damages, including, but not limited to, signs, restrooms, benches, and parking facilities. 

A processing fee, a per field damage deposit, and fifty percent (50%) of field use fees are due at least sixty (60) days prior to the start of the event. The remaining balance of fees is due fourteen (14) days before the event. The deposit amount will be determined at the sole discretion of the District at the time of approval, with consideration given to the scope and scale of the event and its potential impacts.

Parks are open for use during daylight hours. Special approval from the District must be obtained for use of facilities before or after daylight hours.

The user shall leave the field(s) and amenities in a clean and orderly condition. All equipment shall be returned to its designated location. All trash shall be collected, packed out, and disposed of properly immediately following the event. Recycling is strongly encouraged. The following items are NOT permitted at any event on the District property: plastic (any type of plastic that has NO number for recycling), all Styrofoam, and wax or plastic-coated paper. If any field requires additional cleanup by the District, a charge of $50/hour/staff member will incur.

All person(s) or group(s) holding a reservation shall provide field supervision at all times. Supervisors(s) must identify themselves as such to District personnel. The applicant shall require that all persons it is responsible for (participants, volunteers, spectators, and others) use the field and facilities in a safe and responsible manner.

No person shall engage in fighting, riotous, threatening, or indecent conduct or use any abusive, threatening, profane, or indecent language while on District property. Verbal or physical abuse of District staff or coaches, players, officials, volunteers, or spectators will not be tolerated. Anyone violating this regulation will be asked to leave the grounds immediately.

Any modification to the field(s) must first be approved by the District, including, but not limited to, placement of goals, changing the shape of fields, or setting up any temporary or permanent structures. No temporary tents may be staked on grass areas without prior approval by the District. Staking is prohibited on synthetic fields.

Production and placement of cautionary signage may be required of the event promoter. All signage must be removed from park and field facilities, city and county roads, public or private property within twenty-four (24) hours of the end of the event. Failure to timely remove signage may result in a portion of the damage deposit being withheld. The District and/or the event promoter will post notification of the event one (1) week prior to the event at impacted intersections and access points.

Dumpsters and portable toilets may be required based on the size and duration of the event. The duration of the event will also determine if there will be a restroom cleaning fee. The number of toilets required is based upon the maximum number at the event during its peak time. The total number of toilets required will be determined on a case-by-case basis.

The user shall require that all persons it is responsible for (coaches, players, spectators, volunteers, and others) use the field(s) and facilities in a safe, prudent, and responsible manner and only for its usual and intended purpose. The applicant shall be liable for any damage (other than ordinary wear and tear) resulting to the fields, including pavilions, restrooms, trailheads, parking areas, schools, and other District property by either the applicant or the persons it is responsible for. The District reserves the right to determine whether or not the deposit will be returned based on a post-event inspection of the facilities by District staff and compliance with the terms and conditions set forth herein. If needed, field repair and clean-up of facilities will be completed by District staff and charged against the damage deposit at an hourly rate to cover the cost of labor, materials, and equipment. If damages exceed the deposit amount, the applicant will be held liable for any remaining costs associated with repair or cleanup. 

The applicant shall not represent or imply that the District in any way sponsors, supports, or endorses the activity for which the field(s) is to be used without the express written consent of the District Director.

All concessions and fundraising activities conducted on, or adjacent to, fields rented in this agreement may be subject to licensing and permitting through Summit County.

No person shall possess or use any illegal drugs on District property.

Users will keep all pets off any game field and five (5) yards beyond any game sideline or end line. Dogs must be leashed (six foot (6’) leash maximum) and under the control of the owner. Owners must be “in possession” of the dogs (physically holding on to the leash) and dogs may not be tethered to any fixed objects or structures. Pet owners are responsible for all actions of their dogs (cleaning up after their animal, biting, rough play, etc.) and also must abide by the rules of Summit County, with the specific exception that a physical leash is required on fields due to the nature of the activities on the fields. Owners must be present with their pets at all times in off leash areas which are provided at a number of parks (dogs cannot be left unattended in the dog parks). No pets are permitted on synthetic turf fields. The District is not responsible for the actions of any dog or owner and reserves the right to ask an owner to remove his/her pet, and self, if any of the above rules are violated.

The permit does not grant permission to amplify sound or music. No amplified music may be played without written District approval.

Parking is not exclusive to permit holders. No parking is allowed on grass. Cars parked in posted fire lanes or bus turnouts will be ticketed and/or towed. A parking and access plan may be required as part of the application. One (1) parking attendant to notify participants and spectators of where to park is required for every fifty (50) people expected at the event. If no parking attendant is supplied, the District will supply one (1) parking attendant for every fifty (50) people in attendance at an hourly rate. This total will be deducted from the damage deposit.

Fires on District property are prohibited, with the exception of propane barbecues in a pavilion. Charcoal grills are never permitted.

Field users should exercise discretion in the presence of lightning and seek shelter in automobiles or nearby buildings. Do not seek shelter from lightning under metal pavilions.

The District is not responsible for personal property that is lost or stolen. A “lost and found” is maintained at the District Office: 5715 Trailside Drive, Park City. Items will be kept a maximum of thirty (30) days.

A safety and emergency medical plan may be required as part of this application. All necessary permits must be obtained from the appropriate emergency service providers. At the recommendation of the Park City Fire District, the District may mandate that EMS personnel and an ambulance be on site at the time of the event. This will be determined by the nature and size of the activity.

This is not a Summit County permit. The applicant is responsible for acquiring all necessary permits from various government entities, landowners, and/or others, which may include the following: Summit County Planning and Building Department, Summit County Health Department, Summit County Engineer, Park City Municipal, Park City Police, Utah State Highway Patrol, Park City Fire District, and the Summit County Sheriff. Approval by these entities will be required where applicable as part of this process. Applicant must obtain a Mass Gathering Permit from the Summit County Health Department if more than three hundred (300) people are expected for an event.